Saturday, June 02, 2007

Tips for Better E-Mail, Part 9: Update Those Files

If you find yourself searching endlessly for e-mails, chances are your filing system needs updating. Create a filing system with specific folder names. The longer you create a history, the larger those email folders become. So plan for the growth. Examples:
  • Instead of Security, use Security-IT, Security-Building, etc.
  • Instead of Security-IT, use Security-IT-Policy, Security-IT-Compliance, Security-IT-Passwords, etc.
  • Instead of Security-IT-Passwords, use Security-IT-Passwords-Auditing, Security-IT-Passwords-Staff, Security-IT-Passwords-Training, etc.

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